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Office Administrator and Assistant to the President






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Posted: 03/31/2017

Employer
Bagala Window Works

Bagala Window Works has been restoring windows and doors since 1988. For us, window restoration is more than just a job. Its how we help our customers and take care of our cultural heritage, environment and community. Our values guide our work, whether were tuning up one sticky old double-hung window or preserving hundreds in a national historic landmark.


Position
Office Administrator and Assistant to the President
Type
Professional Opportunity
Location
Westbrook, ME
Uni
Details
$31,000-35,000
 

Position Description: The Office Administrator performs a wide variety of responsibilities including customer service, bookkeeping, purchasing, marketing, and human resources. In addition, the Office Administrator acts as Assistant to the President. A successful Office Administrator demonstrates a positive, problem-solving attitude in a friendly and casual work environment where there is always something new to learn.

Responsibilities:

Answers and directs incoming phone calls and emails.

Schedules estimates and appointments and manages calendars.

Maintains client files; draws up standard contracts and invoices; coordinates project submittals.

Manages inventory and supply procurement and vendor relationships.

Maintains detailed records and creates reports.

Coordinates new hire orientation and onboarding.

Coordinates social media and marketing.

Assists President in communicating with clients, vendors, and regulatory agencies.

Assists President with planning for events, programs, and corporate strategy.

Assists President with OSHA, DOL, and EPA compliance.

Other duties as assigned.

Qualifications:

3 to 5 years of customer service experience.

Experience working in an office environment.

Excellent verbal and written communication skills.

Strong organizational skills and attention to detail.

Proficiency with Microsoft Excel.

Familiarity with Google Apps, Microsoft Office, Dropbox and QuickBooks Online.

High-school diploma.

Ability to pass a background check.

Preferred Qualifications:

Experience in the construction or preservation industry.

Bookkeeping/accounting experience.

Compensation: Starting Pay: $15 $17/hr based on experience. Pay and responsibilities to grow with increased skills and experience.

OPen until
Until Filled

How to apply
How to Apply: Interested applicants should email a resume and cover letter to Marc at info@bagalawindowworks.com. No phone calls. Applicants selected for interview will be contacted directly. Position is open until filled.
ADDRESS

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