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Operations Manager






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Posted: 07/30/2016

Employer
Rockefeller Brothers Fund
Operations

Founded in 1940, the Rockefeller Brothers Fund (RBF) advances social change that contributes to a more just, sustainable, and peaceful world. The RBF’s grantmaking is organized around three themes: Democratic Practice, Peacebuilding, and Sustainable Development. Though the Fund pursues its three program interests in a variety of geographic contexts, it has identified several specific locations on which to concentrate cross-programmatic attention. The Fund refers to these as “RBF pivotal places”: subnational areas, nation-states, or cross-border regions that have special importance with regard to the Fund’s substantive concerns and whose future will have disproportionate significance for the future of a surrounding region, an ecosystem, or the world. The Fund currently works in three pivotal places: New York City, Southern China, and the Western Balkans. Through its grantmaking, the Fund supports efforts to expand knowledge, clarify values and critical choices, nurture creative expression, and shape public policy. The Fund’s programs are intended to develop leaders, strengthen institutions, engage citizens, build community, and foster partnerships that include government, business, and civil society. Respect for cultural diversity and ecological integrity pervades the Fund’s activities.


Position
Operations Manager
Type
Professional Opportunity
Location
New York, NY
US
Details
 

The Rockefeller Brothers Fund seeks a manager for its Operations department. Reporting to the vice president for finance and operations (VP for F&O), s/he leads Fund-wide efforts such as managing the implementation of technology projects, collaborating with the IT department to leverage technology to support the Funds activities. S/he evaluates and improves the efficiency of the Funds Business Continuity Plan, monitors and strengthens its vendor diversification efforts, oversees travel coordination, etc., and supports the VP for F&O on a range of other projects. The position also oversees the planning and implementation of office security, emergency services, disaster preparedness, safety, environmental compliance, and energy management, in a fiscally prudent manner.  

 

 

 

The position also reports to the director of human resources for certain responsibilities details below.

 

 

 

The incumbent manages staff of the Operations department to ensure high quality responsive services and a secure office environment at the Funds New York City. The manager works collaboratively with all staff across the foundation, its affiliated entities/organizations at its 475 Riverside office: Rockefeller Family Fund; David Rockefeller Fund; Environmental Grantmakers Association; Pluribus; and V. Kann Rasmussen Foundation, as well as with consultants, vendors, peers, and other external parties.

 

 

 

Key Responsibilities

 

 

 

Project Management and Other Responsibilities                                                                 

 

  • Work closely with the VP for F&O, the Outsourced IT department (Ventucom), and users, to develop plans and implementation for technology projects that support the work of the Fund including software rollouts and updates, etc.

  • Provide project management support, on institution-wide projects, such as Business Continuity Plan, workplace safety, enterprise risk management (ERM), and vendor diversification.

  • Organize meetings and support logistics for next steps to implement projects and ensure input, participation, and buy-in from staff users.

  • Manage the Funds relationship with its travel agency to ensure high quality responsive services to support the activities of staff. Troubleshoot as needed. Support the Director of Human Resources with travel safety efforts.

  • Partner with Ventucom as needed to provide technology support to ensure smooth and efficient operations e.g. video-conferencing, and other telecommunication support.

     

    Office and Special Events Management

  • Implement and update office procedures in accordance with the RBF and building policies, and incorporate (wherein possible) green office practices; maintain and communicate to staff and guests current office procedures manual for staff distribution. Track the annual RBF carbon emissions and purchase offsets.

 

  • Oversee Operations department staff, and temporary office services staff, as needed, ensuring high quality responsive services and a secure office environment at its NYC office that supports the work and meetings of the Funds staff.

  • Work closely with the officers, affiliate heads, and director of human resources to manage and coordinate high-level special events, as needed, e.g. board meetings with the coordination of the Office of the Corporate Secretary, staff retreats, and other institutional events.

  • Develop and monitor the Operations departments budget, oversee cost-effective purchases of office supplies, books, subscriptions, pantry items, furnishings, equipment, and service contracts, while paying close attention to opportunities for green purchasing. Review and submit invoices and rebills to Accounting; etc. Provide quarterly budget to actual comparisons.

OPen until
08/26/2016

How to apply
The Rockefeller Brothers Fund is an equal opportunity employer and invites applications from candidates regardless of race, gender, national origin, sexual orientation, age, disability or religion. We offer a salary commensurate with qualifications and experience, a generous benefits package, and a pleasant work environment. To apply, please send a letter explaining your interest in the position and qualifications along with a resume to jobs@rbf.org. Include ‘Operations Manager’ on the subject line of your email. Additionally, include a brief writing sample of five to 10 pages of your original work discussing a relevant topic to this employment opportunity. No telephone or fax inquiries please. Application deadline is August 26, 2016. Rockefeller Brothers Fund Attn: Human Resources – Operations Manager 475 Riverside Drive, Suite 900 New York, NY 10115 For additional information please visit our website at www.rbf.org.
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