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Posted: 10/21/2011

Employer
City-County of Butte-Silver Bow
Planning

Consolidated government of the City of Butte, Montana and the County of Silver Bow


Position
Heritage Tourism Consultant - RFP
Type
Professional Opportunity
Location
Butte, Montana, MT
Details
 

Request For Proposals

Butte-Anaconda Heritage Park Implementation Plan

1. Introduction

The City-County of Butte-Silver Bow, Montana is soliciting proposals from professional, resource-based tourism development consultants or firms to update the 1993 Butte-Anaconda Regional Historic Preservation Plan to include a Heritage Park Implementation Plan. The communities of Butte and Anaconda form the Butte-Anaconda National Historic Landmark District, one of the largest historic districts in the country. These historic mining resources, associated communities, connecting corridors, and surrounding industrial landscapes also comprise the largest Superfund clean-up site in the country.

The City-County of Butte-Silver Bow has been awarded a FY2012 Preservation America Planning Grant from the Montana State Historic Preservation Office to retain a consultant to prepare this Implementation Plan on behalf of the communities of Butte and Anaconda, Montana. The estimated budget for this project is $40,000, including grant and local funds.

The consultant will work with a local steering committee over a six-month period to develop the Plan. The project is anticipated to begin in January 2012 and extend through June 2012.

2. Purpose

The purpose of this project is to develop a step-by-step implementation plan for the Heritage Park system identified in the Butte-Anaconda Regional Historic Preservation Plan (RHPP), based on clear community consensus. The RHPP was adopted in the 1993 following a multi-year EPA Superfund and National Historic Preservation Act, Section 106 planning process to guide environmental clean-up activities, preserve historic and cultural resources, and diversify the local economy through heritage tourism. The RHPP can be summarized as

ďa comprehensive strategy to preserve and develop historic and cultural resourcesĒ in support of the Anaconda-Butte Heritage Corridor.

In recognition of the sheer size and scale of these historic resources, and limited economic opportunities, the RHPP proposed creation of a Heritage Park system as a priority for revitalization of the local economy and long-term preservation of historic resources. The Heritage Park is organized around five primary historic themes, or constellations, including:

∑ Pre-History and Early Settlement

∑ Gold and Silver

∑ The Richest Hill on Earth

∑ Smelting the Ore

∑ Reclamation and Ongoing Activities

These constellations, augmented by gateway interpretative centers, exhibits, and trails, were intended to tell the composite industrial, social and occupational story of the area.

The RHPP also foretold,

The success of the Heritage Park will rely on the development of partnerships among the private and public entities who have shared an interest in historic preservation and economic development. The Park will be developed in and around functional communities. It will be made up of non-contiguous sites that will be linked through tours, interpretative programs, and participatory activities. The Park will work with and complement existing historic and cultural resources Ė museums, art centers, folklife programs, libraries, and archives. (RHPP, p. V-I, 1993)

In spite of many individual accomplishments, the goal of creating a comprehensive Heritage Park system has proved elusive, and the full economic benefits unrealized. The RHPP is available for review on the project sponsorís website at http://www.bsb.mt.gov/. or upon request in a CD format.

3. Objective

Our objective is to update the RHHP with a specific focus on developing a comprehensive vision and implementation plan for the Butte and Anaconda Heritage Park system. We believe these collective resources have the potential to become a regional heritage tourism destination. Located along primary east-west and north-south interstate travel routes, Butte and Anaconda have easy access to large numbers of non-resident travelers that regularly visit Montana (10 million annually, Montana Institute for Tourism and Recreation Research (ITRR) July 2010 data). Over 50% of these travelers are here on vacation, to experience the natural and cultural attractions of Montana.

An eleven-member steering committee, with broad community representation, has been created to work with the consultant to develop the Plan. The successful consultant, with support from local planning staff, will lead discussions with the steering committee and the general public; provide data, analysis, and recommendations; and prepare the implementation plan.

Ultimately, the intent of the Plan is to identify those specific local historic resources with the greatest potential for heritage tourism appeal, and develop a short-term (3-5 year) strategy, a road map, to coordinate the investment of local efforts to develop, manage, and promote those resources for maximum economic and community benefit.

Any proposed changes to the RHPP resulting from this update effort will comply with the Programmatic Agreement for the Upper Clark River Basin (1992), the National Historic Preservation Act, and the Secretary of the Interiorís Standards for Historic Preservation.

4. Project Boundaries

The project will focus on the historic districts and cultural resources of Butte and Anaconda, as identified within the RHPP. Butte and Anaconda are two separate and distinct communities connected by strong historical associations and a 30-mile long railroad corridor. For more information, please refer to the communitiesí respective websites at

http://www.bsb.mt.gov/

http://www.anacondadeerlodge.mt.gov/

5. Scope of Work

The intent of this section is to provide an outline of the services that the Project Sponsor anticipates the selected consultant/firm will be required to provide in order to accomplish the development and production of the Plan. The consultant/firm, in preparation of this proposal, should not be limited by the anticipated services identified herein, but should describe any additional services the proposer believes is beneficial in meeting the project objective.

The consultant will work with the steering committee to research and develop a realistic and achievable implementation plan for the Butte-Anaconda Heritage Park System. Through a series of in-depth public meetings (4-6 meetings) with the steering committee, the consultant will explore existing local heritage tourism resources, programs and facilities; provide relevant case study information to expanded local awareness and understanding of heritage tourism opportunities; gather and document public input as to the communitiesí needs and concerns; and formulate and recommend an implementation plan with specific steps to further the Heritage Park concept identified within the RHPP.

As defined for this project, the implementation plan shall include a detailed listing of activities, costs, responsibilities, expected difficulties and schedules necessary to achieve the objective of a viable, sustainable Heritage Park system. The Plan should be augmented with graphical images and illustrations to facilitate understanding of concepts. Recognizing the broad scope of the Heritage Park concept, the steering committee may elect to focus on a specific phase, collection of resources, or aspect of the Heritage Park system. As a clear understanding of local issues and resources emerges, the consultant should be prepared to make specific recommendations within the Plan as to the communitiesí most viable heritage tourism opportunities, and appropriate facilities, programs, and management organizations.

Butte-Silver Bow, the project sponsor, will provide local planning department staff to support the project, including:

∑ Historic research data and images

∑ GIS mapping services

∑ Public meeting coordination (scheduling, advertising, copying and distribution of materials)

Public Meetings with the Steering Committee Ė Over the proposed six months project schedule, the consultant should anticipate attending and leading a series of the public meetings (4-6) with the steering committee and the communities.

Presentation of the Plan to the General Public Ė Once the plan is finalized, the consultant will present an overview of the project, and its purpose, findings, and recommendations at a public meeting.

Content of the Plan - Specific items within the Plan shall include:

∑ an assessment of local heritage tourism assets, deficits, and regional market trends

∑ comparative examples of successful heritage tourism programs in similar communities

∑ specific, achievable recommendations of how to effectively develop, promote and manage the Heritage Park system for maximum economic and community benefit.

∑ Cost estimates and associated sources of funds for each recommended element

∑ Graphical and illustrative images necessary to convey concepts

6. Project Deliverables

The consultant shall produce and submit to the project sponsor, the following:

∑ Fifteen (15) bound, color copies of the final implementation plan including appropriate attachments.

∑ Five (5) electronic copies of the final implementation plan on CD (Word and PDF format)

∑ A digital presentation prepared for the general public. The electronic presentation and note script shall be prepared so Butte-Silver Bow may present the program over time and will become the property of Butte-Silver Bow.

Costs associated with preparing and presenting these deliverables shall be included in the proposal budget.

7. Tentative Project Schedule and Process

November 2011 Proposals reviewed by Planning Staff and Steering Committee.

December 2011 Negotiate and execute contract with consultant

JanuaryĖApril 2012 Visits to Butte and Anaconda to become familiar with local resources and programs and meet with steering committee

May 2012 Present draft Implementation Plan to steering committee for comment

June 2012 Present final Implementation Plan to the general public, and submit deliverables

8. Proposal Submission

Proposals must be submitted via email, mail, or hand-delivered, and received by Butte-Silver Bow Planning Department, no later than 5:00 pm on Friday November 18, 2011, at the address noted below. Please include five (5) copies of all hardcopy materials submitted. Proposals submitted by fax will not be considered.

Submit Proposals to Project Manager

Jim Jarvis

Butte-Silver Bow Historic Preservation Officer

155 W Granite St

Butte, MT 59701

Phone: 406-497-6258

Email: jjarvis@bsb.mt.gov

INFORMATION TO BE INCLUDED IN THE PROPOSAL

To simplify the review process and to obtain the maximum degree of compatibility, the proposal shall include the following information and shall be organized in the manner specified below. The project sponsor reserves the right to negotiate the project scope of work and budget with the successful consultant and waive minor irregularities and to reject any or all proposals received as a result of the request for proposals. Failure to furnish all information may disqualify a respondent from selection.

Letter of Transmittal

Provide a letter of transmittal briefly outlining the consultantís understanding of the work, general information regarding the firm and individuals to be involved, and the name, address, telephone number, fax number and E-mail address for the firmís primary contact person for the proposal.

Profile of Firm

The proposal shall include general information about the consultant/firm, the consultant/firmís area of expertise related to this RFP, and the consultantís/firmís official name, address, and principal officers, including the qualifications of the project manager and other key personnel who would be assigned to the project.

Qualifications

1. The proposal shall include the name of the project manager, his or her qualifications and experience, and the names, qualifications and experience of other key personnel who would be associated with the project.

2. The proposal shall describe the consultant/firmís experience working with communities to plan, develop, promote and/or manage heritage tourism resources. The proposal shall include at least three (3) references of past clients with which the consultant has had resource-based tourism development projects, and the names of the key personnel proposed for this project who worked on the reference projects.

3. The proposal shall discuss the consultantís/firmís ability to integrate this project into the consultantís/firmís present workload.

Fees and Compensation

Provide a proposed cost plus expenses budget for completion of the scope of services, including travel and deliverables. Quotation of fees and compensation shall remain firm for a period of at least 90 days from the proposal submission deadline.

EVALUATION CRITERIA

A selection committee comprised of local planning department staff and steering committee members will evaluate the proposals. Proposals will be screened to ensure that they meet the minimum requirements of the proposal. Consultants may be invited to an interview with the selection committee. Factors to be considered by the selection committee will include the following:

1. Qualifications and experience of the consultant/firm Ė reference checks, achievements and completion of similar projects.

2. Project Team Ė qualifications and experience of the principal consulting staff proposed to work on the project, variety and application of various disciplines within team, and availability and qualifications of any subcontracting staff.

3. Grasp of project requirements and understanding of project scope Ė the consultantís/firmís analysis, preparation and level of interest.

4. Approach/methodology in completing scope of services Ė technical alternatives, creativity and problem solving ability.

5. Responsiveness and compatibility between consultant/firm and the project sponsor Ė general attitude, ability to communicate.

6. Proposed schedule to complete project - ability to complete the project on time and within budget.

7. Proposed cost to complete project.

OPen until
none given

How to apply
Proposal Submission Proposals must be submitted via email, mail, or hand-delivered, and received by Butte-Silver Bow Planning Department, no later than 5:00 pm on Friday November 18, 2011, at the address noted below. Please include five (5) copies of all hardcopy materials submitted. Proposals submitted by fax will not be considered. Submit Proposals to Project Manager Jim Jarvis Butte-Silver Bow Historic Preservation Officer 155 W Granite St Butte, MT 59701 Phone: 406-497-6258 Email: jjarvis@bsb.mt.gov
Jim Jarvis
Phone: (406) 497-6258
ADDRESS
155 W. Granite St
Planning Department
Butte, MT 59701

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