The National Trust for Historic Preservation is seeking proposals from those qualified to provide restoration project management services for the multi-phase Flood Remediation Project at the Farnsworth House, a historic site of the National Trust located in Plano, Illinois. Specifically, the National Trust will retain a consultant to develop an efficient project schedule and management plan for a scope of work related to flood damage repair. The selected consultant may also provide project management services for the purpose of engaging and supervising vendors qualified to address the flood damage projects. This scope of work includes, but is not limited to:

1) Task 1: Project Management Plan Scope.

a. Review insurance and grant documents to understand funding requirements for the work;

b. Recommend scheduling/phasing for all services funded by insurance and Federal Emergency Management Agency (FEMA) proceeds;

c. Speak with National Trust site and headquarters staff on work process and tour demands.

d. Develop a proposed project schedule for all services funded by insurance and FEMA proceeds; and

e. Recommend form of contracts for services (ie, design build) included on the proposed project schedule

f. Deliverables to include a narrative and work flow diagram on suitable software.

2) Task 2: Project Management Scope.

a. Develop competitive bidding documents for the phases of work and annotated project schedule, prioritizing the work funded by insurance/FEMA proceeds and refined in accordance with the work process and tour demands of the site.

b. Work with Trust staff to circulate bidding documents to potential bidders, manage site walk-throughs, and answer questions during the bid process. Contracts under $25,000 may be awarded on the basis of an informal comparison of three bids, provided that all invited bidders receive a single, identical statement of work. Larger projects require a formal bidding process managed in cooperation with the Trust’s Contracts Office.

c. Work with Contracts Office at the Trust to ensure proper execution of the contracts for the projects, using template contracts previously approved by the National Trust. (Note that the Director of the Farnsworth House has the authority to sign contracts up to $25,000. Contracts for transactions valued at $25,000 or more must be reviewed and signed by National Trust headquarters staff.)

d. Oversee the work of the contractors in the implementation of the projects. Act as the primary Trust contact for the contractors.

e. Manage the schedules, scopes of work and budgets, including the review of invoices and compensation for all contractors and recommend appropriate action to the Site Director.

f. Coordinate scheduling of contractors with Farnsworth staff and programs.

g. All work completed under the awarded contract will be subject to the discretion of the Site Director, and in concert with the standards issued by the Graham Gund Architect of the National Trust.

Qualifications

The Project Manager must be a licensed Architect or Engineer, with at least five (5) years experience with similar work on historic or equally significant/delicate structures. Degrees and/or training in architecture, historic preservation, and/or construction management required. In-depth knowledge of the area is strongly preferred, and experience dealing with federal funding and claims, such as that from FEMA, is a plus. The selected candidate will not be eligible to bid on the Project work.

The following is a summary of information for the development of a proposal in response to this RFP:

The Restoration Project Manager at the Farnsworth House works under the supervision of the Site Director and is responsible for activities specifically related to the restoration of the House, built in 1951. In October 2008 the Farnsworth House suffered a flood from the adjacent Fox River that inundated the interior of the house, causing damage to the interior core, the kitchen and the mechanical space of the building. The initial work product should be a project management plan that coordinates the various disciplines and projects, minimizes deconstruction of building elements and limits disruption to the daily tour schedule. If this initial phase is successful, the National Trust may extend the contract for Extended Task Duties for the completion of these projects.